startAdd Templates
How To

Add Templates

CCH Document Management
Last update: Reading time 2 minutes
Templates
    The Add Templates window is used to add templates that have been created outside of the system. The window works in the same way as the Add Document window and will allow you to add Word and Excel files to be used as templates.

    To add a Template

    Existing templates can be converted to be utilised in Document Management. 
    The template should be saved and named accordingly in accessible location with docx or xlsx extention. 

    In Central from the File > Maintenance > Document Management > Templates.

    Click Add Template clipboard_eb5abe85ccb2a59c258790b9f16db316d.png  The Add Template(s) will open. 

    clipboard_e94e05a351d236c85e40e539822ccdb18.png

    Populate the screen accordinlgy attaching template to correct Library and setting associated Document Type and Assignment Template if applicable 

    Add Template Window Options

     

    The fields on the window are as follows.

    Field

    Note

    Library (mandatory)

    Select the library that you want to add the template to.
    Auto Populate 

    When uploading multiple files you can complete the entries in one row and then click Auto Populate for the entries to copied to all the other rows.

    The fields that are covered by Auto Populate are Template Type, Assignment Type, Document Type and Enabled.
    Select Contents from Folder Tick this option if you want to upload all of the files in a selected folder, then click on the clipboard_ec429803311c87beeb262b75147d28ee6.png button in the File Name field to select the folder.
    Grid
    Selection checkbox Used to select a record.
    File Name(mandatory) Use the clipboard_ec429803311c87beeb262b75147d28ee6.png button to locate the template(s) that you want to upload.
    Description  Can be used to add a description of the template. If you don't fill in this field the File Name will be used.
    Template Type 
    (mandatory)

    The dropdown lists the types defined in Maintenance > Assignment > Assignment Templates.

    This field will only be available if the selected library is the Client Filing type.
    Document Type 
    (mandatory) 

    The dropdown lists the document types that have been associated with the selected library.

    If Document Types have been associated with Assignment Templates for the Client Filing library, this field will list only the Document Types that are in the selected Assignment Template.
    Merge From Reports

    Allows the use of fields from a Report as merge fields within the template.

    This field will be hidden if the selected library type is not Client Filing.
    Enabled Defaults to ticked. If you don't want the template to be available for document creation then untick this checkbox.

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