Basis of the Probate Nominal Ledger Structure

Basis of Nominal Ledger Structure

The Probate Chart of Accounts (client class) is organised into account ranges that correspond to the sections in the accounts pages. 

Below is a summary using V2.8 of the Probate Master Chart of Accounts.

Bringing nominal codes into the client

To bring nominal codes into the client, you will select individual codes, a range of codes or all codes.
To do so, from the Client Menu > Nominal Accounts, select Other and Copy from Master, or you may have a specific client you wish to copy from.

Highlight the codes you wish to bring into your client. A quick way to highlight all is to click on the first row and Shift–End key, click the Select button. 

Printing the nominal codes

To print, click the Other button and Print chart, check the range, select Include sub-accounts if relevant and the extra columns you wish to include, sort usually by code, click on the Report button. From the report presented you can print or export to a file.

You can either print the nominal codes you have imported into the client, or the nominal codes in the master chart.

Summary of nominal coding structure and ranges

Profit and Loss 0000...0999 Income Account

1000...1999 Capital Movements and Expenses

2100...2999 Property Income and Expenses 

3100...3999 Property Gains and Expenses Assets As At Date of Death

4000...4999 Assets and Liabilities as at Date of Death Balance Sheet

5000...5999 Assets of Executors

6000...6999 Liabilities of Executors

8000...8Z99 Beneficiaries’ Accounts

9000...9999 Affidavit Accounts

ZZ00...ZZZZ Special codes

With some exceptions, the account pages use the account ranges as follows:

Estate Capital Account 4000...4999

Estate Capital Account Continued 1000...1999

Income Account 0000...0999

Property Income Account 2100...2999

Distribution Account 8000...8Z99

Balance Sheet 5000...5999 and 6000...6999

NOTE: The Balance Sheet must show the Balance of Residue. It must pick up the total of 8000...8Z99; however this is just a single figure. The detail that appears on the Balance Sheet depends on accounts 5000...5999 and 6000...6Z99.