Completing a manual employee payment using Allocate Multiple
Complete a manual employee payment using Allocate Multiple
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On the main menu, click Bookkeeping > Cash Posting>Employee Ledger.
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In the Employee Ledger window, if the employee Payments window is not displayed, select the Payments option.
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Select the Company.
The system uses the Account field to display the account from which the payment is drawn. Account details are maintained in Nominal Maintenance. -
In the Source field, select the payment method from the drop down list.
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Enter the Employee Code.
When the code is entered the employee's name is automatically displayed in the Employee Name field. -
Enter the Employee Name. When the employee's name is entered, the Employee Code is automatically displayed.
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Enter the Date for the payment.
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Enter the payment Number. This could be the cheque number or a reference number.
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Enter the payment Description, if required.
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Enter the Amount for the current payment.
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If the payment is being made by cheque, select the template to be used from the Style drop down list.
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To create a Standing Order from the payment, click this field to open the Standing Order window.
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Click the invoice or invoice item row.
The Allocation window appears. -
Enter the amount of the payment and then click Allocate.
The payment amount allocated to the invoice is displayed in the grid. -
Repeat steps 13 -14 till you have allocated payments to all the relevant invoices and the unallocated amount is reduced to zero.
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Click Post to update the ledger.