How To
Before you start
CCH GDPR Compliance
Before you dive into CCH GDPR Compliance, you will have to configure your account, so the solution you get will be unique to the needs of your organisation. Since each organisation processes different data on different individuals for unique purposes there is no one size fits all solution. When you see the four icons below, you will need to click on each one, complete the forms and answer the items for each.
- Click on Your Organisationenter your contact details, upload your logo and select the languages you would like available on your online privacy notices
- Click on Your Locationenter your physical and postal addresses, VAT number and confirm your supervisory authority
- Click on Your Officers enter the person responsible for GDPR compliance. If you have appointed a Data Protection Officer (DPO), enter their details here. If you have not appointed one, leave it blank
- Click on Your Needs, select the size of your organisation (based on the number of full-time employees) and then toggle the items under ‘Features required’ that accurately describe your organisation.
Your CCH GDPR Compliance account has now been customised for you and you are ready to go and explore your trial. During your trial, you won’t be able to add more than two users and you won’t be able to download any documents.
When you’re ready to subscribe, click on Your Plan to see what’s appropriate for your business. Once you’ve completed these steps the start page will appear, and you can begin the trial.
Related documents
CCH GDPR Compliance MFA
The document outlines the implementation of multi-factor authentication (MFA) for users of the CCH GDPR Compliance application to enhance account security. It explains that users must provide two factors for access, specifically a password and a verification code sent via SMS or generated through a time-based one-time password (TOTP) app, such as Google Authenticator or Microsoft Authenticator. Instructions for downloading these apps and setting up SMS verification are provided, along with visual aids for the login process and MFA selection.
Stakeholder training and awareness
The document discusses the importance of staff awareness and compliance in data protection programs within organizations. It highlights the necessity of training employees on relevant policies and providing documentation of their understanding and acceptance. The CCH GDPR Compliance tool is introduced, which allows organizations to distribute policies, track employee receipt and acceptance, and monitor compliance status with visual indicators. It emphasizes the need for a record of training efforts and offers templates for communication, ensuring all employees are informed and compliant.
Simplifying Data Subject Access Requests (DSAR)
This document outlines the rights of individuals regarding their personal data and how organizations can facilitate the exercise of these rights. It emphasizes the importance of allowing easy access to rights through communication channels. The process for handling Data Subject Access Requests (DSAR) is detailed in three steps: receiving and logging requests via a customizable online form, validating requests by confirming the requester's identity, and responding appropriately to the request while ensuring compliance. The document stresses the importance of training staff and maintaining records for accountability and transparency.
Responding to data breaches
This document discusses the importance of effective breach management in compliance with GDPR, highlighting the challenges many organizations face in acknowledging breaches. It introduces CCH GDPR Compliance as a solution, detailing its workflow for logging breaches, managing responses, and assessing incidents. Key features include understanding causes, assembling response teams, risk evaluation, and facilitating communication with supervisory authorities and affected data subjects. The tool also provides downloadable reports and maintains a historical breach log for future learning and prevention efforts.
Ensuring third parties are compliant
This document emphasizes the importance of managing personal data shared with third parties, particularly concerning GDPR compliance. It highlights the necessity for written agreements outlining data processing practices and the need for meticulous logging of data transfers. The document addresses the complexities of sharing data with both processors and controllers, including specific legal obligations when processors are outside the EU. It underscores the distinct legal responsibilities between controllers and processors and recommends mapping these relationships for clarity and compliance. Additionally, it offers tools for generating agreements and recording legal bases for data sharing.