Clear imported balances

Security role required: Receivables - View, Add and Edit Transactions

Clear imported balances

When you import receivable balances, a transaction is created per balance that you have imported. You can import both positive and negative balances.

Clear a positive balance

To clear an imported positive balance, simply follow the instructions on how to process a payment transaction.

Clear a negative balance

To clear an imported negative balance, you must allocate it to an invoice. You can either create a manual invoice transaction or allocate it to an invoice generated out of a job, using the following instructions:

1. Click Jobs & Billing> Accounts Receivable.
2. Click on the All tab, then select the required receivable.
3. Click the invoice transaction to edit the transaction.
   • Click anywhere on the transaction row, except the reference link.
   • Clicking the reference link will open the actual invoice.
      

1. Select the imported balance to allocate against the invoice.
   • You cannot edit the invoice information.
2. Click Save and exit.