startDemonstrating your compliance with privacy notices
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Demonstrating your compliance with privacy notices

CCH GDPR Compliance
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GDPRGetting Started

    To be informed is to be empowered. The privacy notice is how you communicate your data processing and data protection legal compliance to your data subjects. Since these data subjects are real people, the notice needs to be both accurate and easy to understand.

    It must be available to the data subject whenever you are collecting their personal data and, if you are not collecting it directly from them then you must provide it to them no later than one month after you have received their personal data.

    What goes into your privacy notices?

    One of the beauties of CCH GDPR Compliance is that the work you have done during set-up and data mapping is used to draft your privacy notice. The privacy notice you see in the governance documents section is unique to your organisation. You can provide it to your legal and copywriting teams for improvement or customise it further from within the editor. It can be published and shared using a unique link and any changes you make will automatically update to that link.

    Examples of when to notify data subjects:

    • Personal data is being collected from the individual or within 1 month if it was obtained from a third party.
    • Communicating with data subjects about their rights.
    • A data breach occurs.
    • There is a material change to the processing.

    Related documents

    CCH GDPR Compliance  MFA
    The document outlines the implementation of multi-factor authentication (MFA) for users of the CCH GDPR Compliance application to enhance account security. It explains that users must provide two factors for access, specifically a password and a verification code sent via SMS or generated through a time-based one-time password (TOTP) app, such as Google Authenticator or Microsoft Authenticator. Instructions for downloading these apps and setting up SMS verification are provided, along with visual aids for the login process and MFA selection.
    Stakeholder training and awareness
    The document discusses the importance of staff awareness and compliance in data protection programs within organizations. It highlights the necessity of training employees on relevant policies and providing documentation of their understanding and acceptance. The CCH GDPR Compliance tool is introduced, which allows organizations to distribute policies, track employee receipt and acceptance, and monitor compliance status with visual indicators. It emphasizes the need for a record of training efforts and offers templates for communication, ensuring all employees are informed and compliant.
    Simplifying Data Subject Access Requests (DSAR)
    This document outlines the rights of individuals regarding their personal data and how organizations can facilitate the exercise of these rights. It emphasizes the importance of allowing easy access to rights through communication channels. The process for handling Data Subject Access Requests (DSAR) is detailed in three steps: receiving and logging requests via a customizable online form, validating requests by confirming the requester's identity, and responding appropriately to the request while ensuring compliance. The document stresses the importance of training staff and maintaining records for accountability and transparency.
    Responding to data breaches
    This document discusses the importance of effective breach management in compliance with GDPR, highlighting the challenges many organizations face in acknowledging breaches. It introduces CCH GDPR Compliance as a solution, detailing its workflow for logging breaches, managing responses, and assessing incidents. Key features include understanding causes, assembling response teams, risk evaluation, and facilitating communication with supervisory authorities and affected data subjects. The tool also provides downloadable reports and maintains a historical breach log for future learning and prevention efforts.
    Ensuring third parties are compliant
    This document emphasizes the importance of managing personal data shared with third parties, particularly concerning GDPR compliance. It highlights the necessity for written agreements outlining data processing practices and the need for meticulous logging of data transfers. The document addresses the complexities of sharing data with both processors and controllers, including specific legal obligations when processors are outside the EU. It underscores the distinct legal responsibilities between controllers and processors and recommends mapping these relationships for clarity and compliance. Additionally, it offers tools for generating agreements and recording legal bases for data sharing.