Successful GDPR compliance begins and ends with people. Data protection has been regulated to make sure, organisations are protecting individuals’ data and it’s your team that will be responsible for making sure, your organisation has the processes in place to get this done.

CCH GDPR Compliance is a workflow tool

Team administrators can add users to CCH GDPR Compliance and give them different access levels. There is no limit to the number of people who can be invited to participate. They don’t even need to be employees, so if you’ve got an outsourced Data Protection Officer (DPO) they can be given access to CCH GDPR Compliance where they can review, comment and even assign tasks.

Do you need a DPO?

Regulations are clear on when a DPO must be appointed, the tasks and responsibilities of the DPO and the DPO’s relationship with the organisation it represents. The DPO is an official role and must be filled by a qualified individual, so if you don’t have a qualified individual in your organisation you can appoint an external DPO.

If you don’t know if you need to appoint a DPO, take time to go through the DPO section to understand whether or not you need a DPO and what it means to appoint one. It’s extremely important to get this right. If you have any questions about whether you need a DPO, please contact CCH Software Support.

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Related documents

CCH GDPR Compliance  MFA
The document outlines the implementation of multi-factor authentication (MFA) for users of the CCH GDPR Compliance application to enhance account security. It explains that users must provide two factors for access, specifically a password and a verification code sent via SMS or generated through a time-based one-time password (TOTP) app, such as Google Authenticator or Microsoft Authenticator. Instructions for downloading these apps and setting up SMS verification are provided, along with visual aids for the login process and MFA selection.
Stakeholder training and awareness
The document discusses the importance of staff awareness and compliance in data protection programs within organizations. It highlights the necessity of training employees on relevant policies and providing documentation of their understanding and acceptance. The CCH GDPR Compliance tool is introduced, which allows organizations to distribute policies, track employee receipt and acceptance, and monitor compliance status with visual indicators. It emphasizes the need for a record of training efforts and offers templates for communication, ensuring all employees are informed and compliant.
Simplifying Data Subject Access Requests (DSAR)
This document outlines the rights of individuals regarding their personal data and how organizations can facilitate the exercise of these rights. It emphasizes the importance of allowing easy access to rights through communication channels. The process for handling Data Subject Access Requests (DSAR) is detailed in three steps: receiving and logging requests via a customizable online form, validating requests by confirming the requester's identity, and responding appropriately to the request while ensuring compliance. The document stresses the importance of training staff and maintaining records for accountability and transparency.
Responding to data breaches
This document discusses the importance of effective breach management in compliance with GDPR, highlighting the challenges many organizations face in acknowledging breaches. It introduces CCH GDPR Compliance as a solution, detailing its workflow for logging breaches, managing responses, and assessing incidents. Key features include understanding causes, assembling response teams, risk evaluation, and facilitating communication with supervisory authorities and affected data subjects. The tool also provides downloadable reports and maintains a historical breach log for future learning and prevention efforts.
Ensuring third parties are compliant
This document emphasizes the importance of managing personal data shared with third parties, particularly concerning GDPR compliance. It highlights the necessity for written agreements outlining data processing practices and the need for meticulous logging of data transfers. The document addresses the complexities of sharing data with both processors and controllers, including specific legal obligations when processors are outside the EU. It underscores the distinct legal responsibilities between controllers and processors and recommends mapping these relationships for clarity and compliance. Additionally, it offers tools for generating agreements and recording legal bases for data sharing.