startGetting Started with CCH iFirm AML: Setting up employees in CCH iFirm and CCH Central
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Getting Started with CCH iFirm AML: Setting up employees in CCH iFirm and CCH Central

CCH IFirm AML
Last update: Reading time 4 minutes
Getting Started

    In this guide, we'll look at making sure your employees in the firm are set up correctly for CCH iFirm AML, and have relevant access rights in CCH Central. 

    Prerequisites: 

    Users must have the latest CCH Central main release or service pack and .Net 8 runtime These applications are essential for CCH iFirm and must be installed on the SQL Server and all Workstations where CCH Central is run from.

    There are 3 files which need to be installed:

    .NET Runtime
    ASP.NET Core
    WebView2 Runtime

    We always recommend using the latest version of the Central Suite Installer (CSI) and any corresponding Service Packs to remain up-to-date with the latest functionality.

    Click here for full .NET 8, .ASP and WebView2 Runtime installation instructions.

    Setting up CCH iFirm AML users in Organisation Management

    All employees who require access to CCH iFirm AML must first be invited by your Organisation's CCH iFirm admin user via Organisation Management using the same email address recorded against the employee record in CCH Central. If you require more information about how Organisation Management works in CCH iFirm, please click here.

    Important Note:  the employee email address must not contain a space between the first and last name and the email addresses in the employee record MUST match the email address used to set up the employee for CCH iFirm.

    Firstly, you'll need to log into CCH iFirm as an admin. You login with your Wolters Kluwer account email and password. You can log in by going to uk.cchifirm.com or by accessing iFirm by clicking the "Run AML Check" in CCH Central.

    If you are accessing iFirm via the CCH iFirm AML button within a client in CCH Central the below screenshot will display once you have accessed iFirm entering your email and password. Again, this will be the email and password for your Wolters Kluwer account. Exit this pop up as you do not want to start an AML check at this point whilst we set up employee access. If you are already in CCH iFirm, then please ignore the next two screenshots.

    CCH_iFirm_AML_Setting_up_employees_1.png

    Close the pop-up and click the CCH iFirm logo at the top left-hand side of the screen 

    CCH_iFirm_AML_Setting_up_employees_2.png

     

    Click your firms name in the top right hand corner of the screen and select "Access management"

    CCH_iFirm_AML_Setting_up_employees_3.png

     

    Select “Members”

    CCH_iFirm_AML_Setting_up_employees_4.png

    You can now invite new members for all applications you’re subscribed to on CCH iFirm. From here you can also control what applications members of your firm have access too as well as their roles (Admin or regular user). Under AML you're going to want to click "Grant Access" 

     

    CCH_iFirm_AML_Setting_up_employees_5.png

    To add access rights to an existing user, select the user and click “grant access” under the module you would like to grant access for.
    You can also remove access for non admins if you would like.

     

    If the email address for the Wolters Kluwer account and the email address on the employee record in CCH Central do not match, you can edit the email address in CCH Central by going to the CCH Central > TASKS > Employee > Personal and then entering or editing the email address displayed.

    CCH_iFirm_AML_Setting_up_employees_6.png

    Log in

    Once a user is subscribed to CCH iFirm AML via organisation management, they also need to be given the correct access for AML in Central. (please see Setting up users section below) 

    Setting up users to access AML in CCH Central
    Edit section

     Now that you have set up your staff in CCH iFirm, it is time to make sure they have the correct permissions in CCH Central

    Access to clients/contacts

    In order to run an AML check, first you will have to login to CCH Central as a superuser, in order to give permission for the users in your firm to see the ‘CCH iFirm AML’ options for both contacts and clients within CCH Central under the task bar.

    Navigate to File > Maintenance > Security > Task permissions. Here, choose CCH Central as the product and then chose a group that you would like to have access to CCH iFirm AML. Search ‘AML’ and tick both boxes for Contacts and Clients and click ‘OK’.

    CCH_iFirm_AML_Setting_up_employees_7.png

     

    Users under that group and Superusers in the firm will now be able to see the option to run CCH iFirm AML under tasks when viewing a client or contact.

     

    CCH_iFirm_AML_Setting_up_employees_8.png

     

    Document and data sync

    The next page will look at the permissions and set up to Sync AML documents from CCH iFirm to CCH Central, The permissions on who can view those documents, and how to set up the data sync from CCH Central to CCH iFirm via the iFirm Console. 

    Related documents

    About AML Risk Assessment
    The Risk Assessment module is part of CCH iFirm AML. It supports the assessment of the money-laundering or terrorist-financing risk that a client brings to a firm. The assessment uses a questionnaire and records an overall risk level together with an associated level of due diligence. 
    How to run CCH iFirm AML data checks and viewing the report
    CCH iFirm AML provides a data check service for compliance with AML regulations, requiring regular execution based on firm policies. It verifies individuals' names, addresses, and dates of birth against multiple data sources and checks for politically exposed persons (PEPs), sanctions, mortality, and adverse media. Results include a pass or fail status, with detailed reports available in PDF format. The process involves minimal data entry, reducing redundancy by syncing with CCH Central information. Users also have the option to enable ongoing monitoring during the check. Failures require documentation of the associated risks.
    Logging into CCH iFirm: Admin & User Access Guide
    This document provides guidance on logging into CCH iFirm, specifically targeting Admin users and existing/new users of the CCH iFirm cloud product. It includes links to the Help Guide for Admins and instructions for managing user access. If an organization has not begun using CCH iFirm, existing administrators should use the Wolters Kluwer Account self-service portal. Additionally, it highlights the requirement for email matching between CCH iFirm and CCH Central for access. For further assistance, users are advised to contact their organization's Wolters Kluwer Account Administrator.
    CCH iFirm AML Bulk checks
    Use the Bulk Checks functionality in CCH iFirm AML to bulk send AML + Biometric KYC and IDV checks to your clients, As well as running CCH iFirm AML data checks in bulk. 
    AML Data and the AML + Biometric KYC Example Report: Detailed Explanation
    This document provides an in-depth overview of the CCH iFirm AML Data Check and CCH iFirm AML + Biometric KYC checks, including a sample report format. It outlines the pass requirements (2 positive and 2 negative dataset matches), search logic, potential reasons for failing a check, and common failure scenarios. The document emphasizes the distinction between positive and negative datasets, explains the importance of accurate data entry, and addresses questions regarding verification agency scopes, especially for international clients. Additionally, a new "Review" status for ambiguous checks will be introduced in February 2025