Recording directors

How to record directors

Existing directors, appointments, or resignations

To enter details of existing directors, appointments, or resignations, first, select the company to be updated. You can do this from the menu in one of two ways.

1. Select Company | Select a company

2. Select the company from the drop-down list and click Select

Note: if you have a long list of companies, drop down the list and then press a letter on the keyboard and the list will jump to the first company in the list whose name starts with the letter.

 3. Select Company | Show all companies or Companies | Show all companies | Live companies

You can use the search option, click on Click to filter by staff and references, to find the company you are interested in. Click on the name of the company which is displayed as a blue hyperlink.

Whichever method is used, the application will display the main page showing filing deadlines for all companies and the details of the active company:

4. Select Directors to access the list of directors for the active company

You can also display the list of directors by selecting Company | Details| Officers |Directors

4. Select Add a director

5. Select the person to be recorded as a director. You can create a new person record at this point, refer to Other ways of accessing the add person routine for details

Optional fields are provided to allow you to enter details that will be used if you wish to generate a minute recording of the appointment.

6. Enter the requested details and click Save

Producing a minute recording the appointment

1. The filing of changes to company records not backed up by an appropriate minute has no validity and an added benefit from the system is the ability to produce minutes recording changes. To produce a minute recording of an appointment as part of the first board minutes select Documents | Minutes & Resolutions | First board minute

2. Enter the requested details and click the option to Make FBM

3. Click on the hyperlink click here to download the rtf file

If you are entering the details of an additional director for an existing company, select Documents | Director | Appoint director minute and follow the instructions on the screen.

All documents that you create using the system are stored in the cloud library. To view the library, select Documents | Cloud library.

This will show the documents for the active company; however, you can select Show all companies to view and search all recorded documents. You can also upload other documents for the active company using the Upload additional document option.

Note; Because Annual Returns have been replaced by Confirmation Statements this could cause duplicate people records (in some scenarios).  For information on how to resolve this click here