System Administration

Auto Publish

The document details the default draft status of new CCH Accounts Production Master Packs issued by Wolters Kluwer, allowing firms to review and adapt them before publication. It outlines the process for setting entity types to auto-publish new master packs and describes how notifications are presented when a newer master pack becomes available during unfinalised accounting periods. Users are given options to ignore, upgrade, or stay on the current pack. Additionally, it notes that auto-publish settings apply only to future master pack releases, while practice master packs require independent publication.

Collections

This document provides instructions for creating a new Collection at the master level specifically within CCH Trust Accounts formats in CCH Accounts Production. It outlines the steps to navigate to the Collection creation section and details the process for selecting an Entity and Master Pack, naming the new Collection, and deleting it if necessary. The key point is that Collections can only be created at the master level when using Trust Accounts, emphasizing the relevance of the correct environment for these actions.

Entities

The document outlines procedures for managing entities in an accounting system. It details how to hide unused or old entities to prevent confusion and risks associated with outdated data, while also explaining the potential impact on year-end processes. Additionally, it provides instructions for reordering the list of entities to improve organization and set default types for client creation. The navigation path is consistent throughout: File > Maintenance > Accounts > Entities.

Format Updater and Format Updater History

This document states that two legacy boxes related to the "Format Updater" and "Format Updater History" under the Accounts maintenance section are no longer required to be maintained.

Images

The document outlines the features and functionalities of the CCH Accounts Production system for inserting images into financial accounts, including logos and graphs. It details the usage of the '=IMAGE' command for defining image files, sizes, positions, and offsets. The document explains how to create an image library for easier access across users, as well as instructions on adding client-specific images and using images in headers and footers. Limitations regarding image file types and behaviors when converting to DOCX are also noted. Additionally, it introduces basic watermark functionality through image commands.

Import/Export Definition

This document outlines the functionalities of CCH Accounts Production for importing trial balances or transactions from delimited files. It details the setup process for creating and editing file structure and nominal mapping, including selecting file types, formatting details, and field mappings. Instructions for deleting file structures, importing external mapping files, and converting existing mappings are also provided. The document emphasizes the need for specific permissions and provides guidelines for naming and saving configurations, ensuring efficient data handling within the CCH Accounts Production software.

Job Themes

This document explains how to apply themes in CCH Accounts Production through the Job Theme screen. It details the process of assigning a standard or bespoke theme to one or multiple clients and their accounting periods. Users are guided to navigate to the relevant menu and can choose to apply themes to all jobs or select specific clients. This feature is aimed at enhancing the customization of accounts for different clients within the software.

Master Asset Class

The document outlines the process for accessing and editing the Master Asset Classes in the CCH Accounts Production system. It details the navigation steps required to access the Master Asset Class and explains that a draft master pack must be created beforehand for editing. Additionally, it includes instructions for selecting the appropriate Entity, Master Pack, and Chart. An image is provided to illustrate the context of the master asset class within the accounts production framework.

Master Packs

The document outlines the functionalities of CCH Accounts Production’s Master Packs, which manage master pack data through versioning. It highlights benefits such as version-specific assignments for clients and independence between entities. Users can choose to upgrade their master pack versions while ensuring ongoing account processes remain unaffected until finalized. Administrators can create, test, and publish master packs, including custom packs, while ensuring compliance and effective management of changes. The document also discusses the hierarchical structure of packs, the process for publishing and managing drafts, and tools for format updates and change promotion.

Name Ranges

This document provides instructions for managing Name Ranges within CCH Accounts Production, detailing how to create, edit, and delete these entity-specific ranges linked to nominal codes. It emphasizes that changes to existing Name Ranges are discouraged, while new ones can be created via a draft master pack. The guide outlines steps for navigating the interface, entering details, and utilizing the newly created Name Ranges in formats. Additionally, it warns against modifying existing ranges and instructs users on safely modifying and deleting entries.

Virtual Expressions

The document explains that virtual expressions in CCH Accounts Production are incorporated within conditions and can be accessed via the File > Maintenance > Accounts > Virtual Expression path. Although these virtual reference markers (VRMs) serve as triggers for specific accounting standards or audit reports, most users and system administrators are unlikely to utilize them regularly. The information about VRMs is available on a specific screen for those who need to reference them.

Word Items

This document outlines the process for editing or creating word items in the maintenance area of an accounts production system. Users need a draft master pack to make changes, which must be published afterwards. It details how to select the appropriate entity and master pack, edit existing words, or add new ones, suggesting a specific coding format for new additions. The document also emphasizes that changes to word items affect all instances across the selected entity. An example is provided to illustrate potential modifications.

Statutory Database Defaults

This area allows you to change the country of incorporation and the accountancy body for the database.

Statutory Auditor

This area allows you to maintain the senior statutory auditor(s) available to be selected within the individual entity(ies)

Relationship Address Mapping

Relationship Address Mappings show you which associations and addresses are used for data presented in the financial statements. It is recommended that the CCH settings are never changed as the change affects all clients.

Creating and Editing Paragraphs

Entity Copy

CCH Accounts Production provides the ability to create bespoke entity types such as Vets, Estate Agents and so on, and then customise the master pack contents. The custom entity must be based upon an existing CCH entity to provide the initial master pack data. Once copied it can then be customised.

Compliance Terminology

"FRS" and Unincorporated entities have the option of using Companies Act or IFRS terminology and to edit and / or create new terminology.

Managing Themes

This document outlines the features and procedures for managing themes in CCH Accounts Production. Users can work with a default CCH theme and create bespoke themes by copying and modifying them for specific organizations or clients. The process includes navigating through maintenance settings, renaming themes, and defining default themes for client creation. Additionally, it provides guidance on how to format the company name as recorded in the Statutory Database. Users are encouraged to apply these themes through the Job Themes screen for customized client presentations.